State of Arizona ADMINISTRATIVE SERVICES OFFICER II in YUMA, Arizona

Arizona Department of Corrections

Safer communities through effective corrections.

All Arizona state employeesoperate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

ADMINISTRATIVE SERVICES OFFICER II

Arizona State Prison Complex (ASPC) - Yuma

7125 East Juan Sanchez Blvd.

Yuma, AZ 85349

https://corrections.az.gov/

JOB SUMMARY:

This position provides administrative and operational support to the business office of ASPC-Yuma. This includes compliance with agency fiscal management, purchasing, contracting, and providing reports, insuring appropriate use of funds, and assisting producing budget requests and monitoring allocation of professional and outside services for the complex.

JOB DUTIES:

  • Maintains standard expenditure logs for other operating, travel, and professional and outside services

  • Evaluates, prepares and monitors allocations of annual budget

  • Prepares requests of fund transfers for the Operations Manager’s signature

  • Answers various questions, requests, and technical assistance to support staff

  • Designs spreadsheets, writes, calculates, and complies data for special projects, reports and related tasks

  • Consults bi-weekly with the Operations Manager/Business Office regarding budget as well a potential shortfalls

  • Conducts direct purchasing as required

  • Back-up to the Operations Manager and Operations Business Administrator when required

  • Supervises and trains subordinate staff

  • Attends quarterly Business Manager meetings

  • Drives on State business

  • Performs other duties appropriate to the assignment

SPECIAL SELECTION FACTOR(S) – THE FOLLOWING ARE REQUIRED:

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

  • Arizona Department of Corrections (ADC) policies and procedures

  • Procurement Rules and Regulations

  • Arizona Department of Administration (ADO) Financial Rules and Regulations

  • Principles, concepts, and techniques related to governmental accounting, auditing requirements, and fiscal management

  • Various computer software

  • Supervisory methods and techniques

Skill in:

  • Verbal and written communication

  • Problem solving and decision making

  • Management and organization

  • Establishing and maintaining interpersonal relationships

  • Using computer equipment and automated accounting systems

  • Report preparation

Ability to:

  • Work in a prison environment

  • Identify and draw from available resources to properly address inquiries

  • Read and comprehend spreadsheets, balance sheets, profit and loss reports, and other related financial documents

  • Accurately work with numbers and complete mandated reports in required formats and in a timely manner

  • Motivate and manage subordinates

  • Interpret and apply policies, procedures, and regulations governing accounting functions

  • Articulate changes, problems, or methodology to others

SELECTIVE PREFERENCE(S) - IDEAL CANDIDATE WILL POSSESS:

  • Three years experience in administrative, managerial, or supervisory roles

  • Experience using personal computers, spreadsheet software and/or automated computer systems

  • Experience in governmental accounting

PRE-EMPLOYMENT REQUIREMENTS:

Employment is contingent on the selected applicant passing a background investigation and a drug test*.

BENEFITS:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

  • Vacation and sick days with 10 paid holidays per year

  • Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options

  • Exceptional retirement program

  • Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program

  • An incentivized commuter club and public transportation subsidy program

RETIREMENT:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADC Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

TECHNICAL ASSISTANCE:

If you experience technical issues while applying for this position, please call 602-542-4700 or email [email protected]

*We are committed to providing a drug and alcohol free workplace. ADC conducts statewide random drug testing for all employees in safety-sensitive positions.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Employment Unit Manager at (602) 255-2430. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

Post Date: 04/16/2018

Close Date: 04/23/2018

Category: MANAGEMENT AND SUPERVISION

Grade: 21

Location: YUMA

Salary: 44,566.00-71,563.00